How It Works
A Proven Process Built for Accuracy at Every Step
From the moment we schedule your count to the final report delivery, every step is designed to minimize disruption, maximize accuracy, and give your team data they can act on.
Discovery & Scheduling
We start with a detailed consultation to understand your facility layout, inventory complexity, and operational constraints. Our team coordinates a count schedule that works around your hours — minimizing disruption to staff and patients.
Facility walkthrough, count scope definition, team sizing, and scheduling confirmation — all handled before we set foot on-site.
On-Site Count Execution
Certified Contare AI counting teams arrive equipped with handheld scanners and proven counting methodologies. We work systematically through every area — central supply, OR card rooms, pharmacy shelves, or warehouse aisles — capturing accurate item-level data.
Dual-count verification, barcode scanning, and real-time data capture ensure nothing is missed and every count is defensible.
AI Pricing Analysis
Once the physical count is complete, our proprietary AI pricing engine goes to work. Every line item is cross-referenced against current contract pricing, GPO agreements, and live market benchmarks — flagging substitutions, expired contracts, and pricing drift automatically.
This is the same AI technology first developed at IMC Pharma, our parent company, where pricing accuracy is mission-critical.
Variance Review & Validation
Our analysts review every flagged discrepancy before the report is finalized. Suspected errors are validated against your purchasing records, ensuring the final output reflects true variances — not data noise.
Human-in-the-loop validation means your finance and supply chain teams receive a report they can trust and act on immediately.
Report Delivery & Debrief
Within 24 hours of count completion, you receive a comprehensive inventory report — item-level counts, pricing variances, substitution flags, and actionable recommendations. We walk your team through the findings and answer every question.
Reports are delivered in your preferred format and include an executive summary, detailed line-item data, and a variance analysis dashboard.
Why Our Process Works
Precision at Every Handoff
Most inventory errors don't happen during the count — they happen in the gaps between counting, pricing, and reporting. Contare AI closes those gaps by combining certified field teams with AI-powered analysis and human validation at every stage.
No Disruption
We schedule around your operations — nights, weekends, or off-peak hours — so your facility keeps running.
Dual Verification
Every count is verified twice before it enters our AI engine, eliminating input errors at the source.
AI + Human Review
Automated flagging catches what humans miss. Human analysts catch what AI misclassifies. Together, they deliver 99.9% accuracy.
24-Hour Turnaround
From count completion to final report delivery in under 24 hours — so your team can act on the data while it's still fresh.
Ready to See the Process in Action?
Schedule a consultation and we'll walk you through exactly how Contare AI would approach your facility.
Schedule a Consultation